Digital document
If you wish to create a digital document:
Click “New document”. A new window will open. In this window you can enter the document properties. Under “Document type”, choose “Digital dictation”. You can then enter the document properties. Once you are finished, click “OK”. At the bottom of the screen you will see that the audio recorder is now available.
Recorder screen is available
Click the record button on the SpeechMike or click the record button in the application to start the audio recording.
Recording your document or instruction with the recorder
Click the record button on the SpeechMike again or click the stop button on the recorder stops the recording.
You are now recording
Use rewind button to rewind your recording. 
Use fast-forward button to fast-forward your recording.
Use the play button to play your recording.
Truncate and Insert Option
This allows you to insert text or overwrite texts.
Setting document priority and recording an instruction
It is possible to set the priority of documents. There are two options ‘No Priority’ or ‘High Priority’ that can be set by clicking the button on the bottom left of the recorder bar. You will see that the button turns orange and the text changes to “High priority”. Should you also want to create an instruction with the document, click the record button to the left of “Instruction”. Then dictate the instruction. Once you have finished the instruction, click the play button once again.
Options in the recorder bar for setting the urgency and recording an instruction
Setting documents as confidential
In addition to the confidentiality configuration of documents created within a department, it is also possible to set the visibility of a document regardless this setting. From within every phase the user can always decide to mark a document as confidential and only visible within the department it is created for.
Suspend the document temporarily
It may occur that your dictation is interrupted by a telephone call or an emergency and you want to be able to suspend the document temporarily and resume it later. You can do this by clicking the “Suspend” button at the bottom of the screen.
Deleting the document You can delete the document by clicking “Delete”.
Forwarding the document to your transcriptionist or transcription service Once the document is ready to send to your transcriptionist or the transcription service, you can click the EOL button on your SpeechMike twice or you can click the “Transcribe” button at the bottom of your screen.
Forwarding the document for transcription
Depending on the settings in your user profile and on the workflow within your department, you may have extra options other than prioritising, transcribing, suspending or deleting.
Rob Olijve
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